2. Roll Call & Quorum
4 of 5 directors present; quorum confirmed.
4 of 5 directors present; quorum confirmed.
✓ Recorded — Bylaws Art. IV §12
For small nonprofit boards
Your bylaws already wrote the rules. Your minutes should follow them.
BoardClerk reads your organization's own bylaws and conflict-of-interest policy once, then checks every set of minutes against what they actually require — so your board's paper trail can survive an audit, a Form 990 question, or a dispute, instead of just looking like minutes.
I.
Minutes exist. Compliance doesn't — automatically.
Every board owes the state minutes of every meeting.
It's a statutory requirement, not a best practice — and every state has some version of it for nonprofit corporations.
Fla. Stat. §617.1601
& equivalents elsewhere
& equivalents elsewhere
Your own policy adds requirements the statute never mentions.
Who disclosed the conflict, the nature of the interest, whether they left the room, the board's determination, the vote of the disinterested directors — "discussed and approved" captures none of it.
Conflict-of-Interest
Policy, Art. IV
Policy, Art. IV
Nobody notices the gap until it's too late to fix.
Thin minutes surface at exactly the worst moment — years later, in an audit, a preparer's question, or a dispute — not at the meeting where they could still be corrected.
IRS Form 990
Sched. L / Part VI
Sched. L / Part VI
II.
How the check runs
1
Parse, once
Paste in your bylaws and conflict-of-interest policy. BoardClerk extracts your actual rules — meeting cadence, notice periods, quorum, required minute elements, disclosure fields — as a plain-English profile you can read and correct.
2
Schedule
Propose a date and BoardClerk checks it against your own bylaws — cadence, and notice periods for regular vs. special meetings — before you send a calendar invite. It validates the date; your calendar stays your calendar.
3
Generate
A ready agenda, auto-drafted fresh each cycle — standing items from your profile plus business carried forward from your last approved minutes — citing the exact article and section each item comes from. Review and send, nothing retyped from scratch.
4
Lint
Paste any draft minutes, however they were written, and get back what's missing against your own rules — each flag tied to a clause, never a legal opinion.
5
Retain
Draft → circulated → approved. Corrections become new dated entries, never silent edits. Your approved minutes, agendas, and COI log live here as your official record — exportable in full, anytime, no lock-in.
III.
See the check
A sample draft, run against a sample organization's own bylaws and conflict-of-interest policy.
Riverside Youth Alliance, Inc. — Regular Board Meeting, March 12 — Draft Minutes
3. Conflict of Interest Disclosures
J. Alvarez disclosed a potential interest in the printing services vendor. Board discussed and approved the contract.
J. Alvarez disclosed a potential interest in the printing services vendor. Board discussed and approved the contract.
Incomplete — COI Policy Art. IV: nature of interest, whether disclosing director left the room, the board's determination, and the disinterested vote are not in this draft
IV.
Pricing
Free
$0
- Rules profile, extracted from your bylaws & COI policy
- One tailored agenda + minutes template pair
- No card required
Annual
$180 / year, flat — not per seat
- Everything in Free
- Your official system of record — minutes, agendas & COI log stored and retained
- Unlimited linting on every draft
- Draft → circulated → approved workflow, with a correction log
- Meeting dates checked against your bylaws' cadence & notice rules
- Full export anytime, in full — no lock-in, even on cancellation
V.
What this isn't
Not a sprawling board portal. BoardClerk does hold your approved minutes, agendas, and COI log as your official record — but there's no grants tracking, financials, HR, or general document management bolted on. BoardEffect and similar tools are built and priced for organizations with staff and budget for the full suite; BoardClerk is built for the volunteer board that never will need it, doing the one thing — the legal paper trail — thoroughly.
Not legal advice. Every flag cites the specific clause or statute it's checking against — a missing element, never a legal sufficiency judgment. Think of it as a careful second reader, not counsel.
Never a locked box. Because your minutes are your organization's legal record, not just app data, everything is exportable in full, in plain formats, at any time — including the day you cancel.
Bring your bylaws. We'll show you the gap.
Early access is by request while BoardClerk is built against real board records — starting with the org it was built for.